Privacy policy

Stoutz & Co Recruitment Ltd – Privacy Policy
 

Last Updated: 10/05/2026

 

Stoutz & Co Recruitment Ltd (“the Agency”, “we”, “us”, “our”) is committed to protecting and handling personal information responsibly and in accordance with applicable data protection legislation.

This Privacy Policy explains how we collect, use, store, share and protect personal information when you use our services, visit our website or interact with us.

Website: Stoutz & Co Recruitment Ltd

 

1. Who We Are

Stoutz & Co Recruitment Ltd is a recruitment and staffing agency specialising in sourcing, screening and introducing Candidates to Employers across engineering, finance, education and professional services sectors.

Our services may include:

• Candidate sourcing and screening;
• CV review and shortlisting;
• interview coordination;
• vacancy advertising;
• recruitment administration;
• Client recruitment support;
• temporary, permanent and contract recruitment services.

 

2. Information We Collect

We may collect and process personal information including:

• names;
• phone numbers;
• email addresses;
• postal addresses;
• CVs and employment history;
• qualifications and certifications;
• salary expectations;
• right-to-work information;
• interview notes;
• LinkedIn profiles or professional links;
• recruitment communications;
• company information for Client enquiries.

We may also collect technical and website usage information including:

• IP addresses;
• browser and device information;
• location data based on IP address;
• usage and analytics data;
• cookies and tracking information.

 

3. Special Category Data

Where necessary and legally permitted, the Agency may process limited special category personal data for recruitment, employment or legal compliance purposes.

This may include information relating to:

• disability or health adjustments;
• diversity and equal opportunities monitoring;
• safeguarding requirements;
• criminal background or DBS information where relevant.

Such information will only be processed where lawful conditions under applicable data protection legislation are satisfied.

 

4. How We Collect Information

We may collect information:

• directly from Candidates or Clients;
• through website forms and applications;
• through recruitment communications;
• from publicly available professional sources such as LinkedIn;
• from references or verification providers where authorised;
• automatically through cookies and website technologies.

 

5. How We Use Your Information

We may process personal information for purposes including:

• providing recruitment services;
• matching Candidates with vacancies;
• communicating regarding employment opportunities;
• coordinating interviews and recruitment processes;
• verifying qualifications or right-to-work status;
• managing Client relationships;
• improving website functionality and user experience;
• responding to enquiries;
• maintaining security and fraud prevention;
• complying with legal and regulatory obligations.

 

6. Legal Bases for Processing

Under UK GDPR and applicable data protection laws, we may rely on the following lawful bases when processing personal information:

• consent;
• legitimate interests;
• contractual necessity;
• legal obligations;
• vital interests where applicable.

Legitimate interests may include operating and improving recruitment services, managing business operations and facilitating introductions between Candidates and Employers.

Where special category data is processed, the Agency may rely on additional lawful conditions relating to employment, safeguarding, equality obligations or legal compliance where applicable.

 

7. Sharing Personal Information

We may share personal information where reasonably necessary with:

• prospective Employers and recruitment Clients;
• technology and software providers;
• cloud storage providers;
• communication and collaboration platforms;
• website hosting providers;
• analytics providers;
• professional advisers or legal representatives where necessary;
• regulatory or law enforcement authorities where legally required.

We take reasonable steps to ensure third parties process personal information appropriately and securely.

 

8. International Transfers

Some third-party providers or recruitment operations may involve the transfer or storage of personal information outside the United Kingdom.

Where personal data is transferred internationally, the Agency will take reasonable steps to implement appropriate safeguards where required under applicable law.

 

9. Cookies and Tracking Technologies

The Agency may use cookies and similar technologies to:

• maintain website functionality;
• improve website performance;
• analyse website usage;
• support marketing and advertising activities.

Further information regarding cookies is available within our Cookie Policy.

 

10. Data Retention

Personal information may be retained for as long as reasonably necessary for recruitment, operational, legal, financial or compliance purposes.

Candidate information may generally be retained for up to two (2) years following the last meaningful contact unless a longer retention period is required or permitted by law.

Information may be retained longer where necessary for:

• legal claims or disputes;
• tax or accounting obligations;
• safeguarding obligations;
• fraud prevention;
• enforcement of contractual rights.

Where information is no longer required, the Agency may securely delete, anonymise or archive such information appropriately.

 

11. Data Security

The Agency takes reasonable technical and organisational measures to help protect personal information, including:

• password-protected systems;
• restricted access controls;
• secure cloud-based systems;
• secure disposal of records where applicable.

However, no electronic storage or transmission system can be guaranteed completely secure.

 

12. Your Privacy Rights

Depending on applicable law, individuals may have rights including:

• access to personal information;
• correction of inaccurate information;
• deletion of personal information;
• restriction of processing;
• objection to certain processing activities;
• withdrawal of consent where consent is relied upon;
• data portability where applicable.

Requests may be submitted using the contact details below.

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO).

ICO Website: Information Commissioner's Office (ICO)

 

13. Children and Minors

The Agency does not knowingly collect personal information from individuals under 18 years of age without appropriate lawful basis or authorisation.

 

14. Third-Party Websites

Our website may contain links to third-party websites or services. The Agency is not responsible for the privacy practices or content of third-party websites.

15. Changes to This Policy

We may update this Privacy Policy periodically to reflect legal, operational or technical changes.

Updated versions will be published on this page.

 

16. Contact Details

 

Stoutz & Co Recruitment Ltd
No1 Business Centre
1–11 Alvin Street
Gloucester
GL1 3EJ

Company Number: 17224626

Email: info@stoutzandco.co.uk

Website: Stoutz & Co Recruitment Ltd

17. Governing Law

This Privacy Policy shall be governed by and interpreted in accordance with the laws of England and Wales.